Event FAQ
Round Tables:
Round tables are a popular session at every conference and this year we are mixing things up and bringing them to you. We will have tables with topics for nannies, NCS, and business owners. The topics are still being planned and announced on social media as they are solidified. If you are interested in hosting a round table, reach out to us at info@nanny.org.
Membership Meeting:
Each year when we get together we host our Annual Membership Meeting. This year’s meeting will be on Sunday, March 23 at 8 AM. We encourage all attendees to join us but especially our members. If you would like to address the board during this time, we ask that you fill out this form (TBD).
Welcome / Conference Kick-off: Our debut event promises to kick off the conference with a fun, interactive, and inspiring event experience. You will get a chance to make new connections and participate in the conference in a totally unique way!!
Network / Vendors:
This year we will host a series of Network and Vendor breaks. No need to sign up – just come and mingle!
- Saturday 10:30 AM, 2:30 PM, and 3:30 PM
- Sunday 9 AM, 10:30 AM, 11:45 AM, 2 PM, and 3:15 PM
General Sessions
- Registration and Welcome Saturday 8 AM (Location TBD)
- Saturday and Sunday lunches 12 PM (Location TBD)
- Saturday Closing reception is at 3;15 PM (Place TBD)
Workshop Sessions
- The INA Conference allows you to attend any of the breakout sessions you want. If you are a nanny, you do not need to stick to the nanny workshops but can check out the NCS offerings or even the Business sessions. For the 3rd year in a row, we have a DEI (Diversity, Equity, and Inclusion) session during each time slot with workshops that are focused on the whole industry and with a focus on improving Diversity Equity and Inclusion.
- You will notice that during each time slot on the app and in the schedule on our program, there are 4 different colors indicating the 4 tracks
Find the full schedule HERE.
Awards & 40th Birthday Party RSVP:
Get ready to be dazzled at our 2025 INA Conference Awards & 40th Birthday Party on Dinner on Saturday night of the conference at 6 pm! This year’s theme is TBD and formal attire is suggested. Join us for a delightful sit-down dinner, where the atmosphere will be as vibrant as the INA Nanny of the Year and Service Award Pins that we will be honoring people with.
It’s an opportunity to celebrate excellence, share laughter, and create lasting memories. Don’t miss out on this extraordinary night of recognition and camaraderie!
Certificate of Attendance:
We know that the Certificate of Attendance is important to many in our community. To ensure you receive a conference, please fill out this form. We will only make hard copies for those who request one.
QR Code Personalization:
This year at the 2025 Conference, each attendee will have a QR Code on their Name Badge. This QR Code will be loaded with your name only. Use this form to personalize the information you want to link to your QR Code.
Each year the INA selects a local charity that serves children and families to highlight and support. This year’s charity is TBD. Their mission…
DONATE HERE
The Conference Menu will be posted at least one week before the conference so you can plan accordingly. Please note that with your registration, you are provided the following.
- Breakfast (Saturday)
- Lunch (Saturday)
- Dinner (Saturday
- Breakfast (Sunday)
- Lunch (Sunday)
*Subject to change.
Facebook Page: We encourage you to connect with other attendees through the INA Conference Attendee Facebook Group. This is the best way to share your plans for before and after the conference as well as evenings.
Packing: Seasoned conference attendees will recommend you bring the following:
- A light sweater, as the rooms can become chilly
- Business Cards to pass around to the various businesses, caregivers and agencies in attendance
- Comfortable shoes. It can be a lot of walking from session to session.
Recommended Attire: Business Casual is requested. This article can be helpful to understand what this is. We also ask that you refrain from heavy perfumes/ scents as many have allergies or sensitivities to smells and the small confines of our spaces can make it uncomfortable for some.
Photos: Photos of any part of the event are welcome but we ask that if you plan to share any photos on social media, you not tag anyone in the photo without permission. We may have an official INA Photographer walking in and out of sessions. This person will have a name badge with the designation that they are the INA Photographer. These images will be put on our website following the event and be used for future promotional purposes.
Recordings: INA retains the sole right to record (audio or video) presentations at workshops and the keynote address. Individual attendee audio or video recording is not allowed. Recording of caucuses is strictly prohibited. Anyone found to be recording a session will be asked to delete any recordings and may be asked to leave the session. You may record award speeches.
If you are interested in purchasing a vendor table, we have a limited number of tables that can be purchased through our 2025 Sponsorships.
Before Conference
Power
We have a limited number of tables that we can provide powers to this year. If you need power for your table, please be sure to let me know by Monday, April 1, 202, so I can ensure you will have access to it.
Shipping to hotel
Supplies may be shipped to
- Clayton Hotel
- Chiswick London
- ATTN: INA – [Your Name]
- 626 Chiswick High Road
- London
- W4 5RY
- Phone: +44 20 8996 5200
Please see the attached PDF from the hotel with all shipping details and pricing. (TBD Upload)
At Conference
Snacks
We are encouraging our vendors to bring small treats, snacks, or candies to give away at your vendor table. This is a great way to get people coming to your table so you can connect with them!
Giveaways
Giveaways are another great way to attract attendees to your table and gather valuable info from them. If you would like to offer a giveaway and do the drawing on Saturday at our Closing Reception, we will need to know by Friday at 4PM so we can add you to the timeline for the reception.
Swag
This year we will be giving all attendees a Conference Bag provided by one of our sponsors. However, rather than having our vendors provide something before the conference to put in this bag, we will be encouraging our attendees to visit your booth for any “swag” you are giving away.
General Table
- Tables are 6×3 with a black table cloth
- Each table will have 2 chairs provided.
- Please do not tack or tape anything to the walls.
- Reminder to let me know if you will require power for your booth.
Vendor Set-Up
The vendor tables will be in (Location TBD). You can set up on both Friday and Saturday at 7:00 AM. We do not recommend you leave anything valuable overnight. There will be several network breaks both Saturday and Sunday where we encourage attendees to visit you all at the vendor tables. When you arrive after 7 AM on Friday, you will look for the table with your company name on it.
Vendor Attendance Giveaway
We will be offering $50 in cash to 4 individuals who visit all of our vendors. We will give you a pack of stickers, and as attendees come around to the tables, we ask that you put a sticker over your name on the Vendor Card. Please don’t leave these stickers on the table if you are not present.
After Conference
Breakdown
On Sunday, the final sessions of the day start at 4 PM, and things will likely be quiet after that point. This will be a good time to begin taking down your table.
Return Shipping
The hotel has a xxx that can help you with return shipping if needed after the event. Please refer to their policies for prices and costs associated with this.
If you have any questions, please email me at info@nanny.org.
INA Branding for Slides: Attached are the INA Conference Logo and the colors. We ask that you include at least the Logo on the media presentation you create for the conference.
Handouts: We ask that all speakers provide a digital handout that can be added to the INA Google Drive and made available to all attendees – in-person and virtual. This can be a PDF of your slides or something more detailed. Please send these to info@nanny.org by February 28, 2025.