Conference FAQ
Airport: The closest airport to the DoubleTree by Hilton Hotel Orlando at SeaWorld is Orlando International Airport MCO.
Parking: There is a $21 per day fee for parking at DoubleTree by Hilton Orlando at SeaWorld. BUT we will have a limited number of free parking passes for those driving into the hotels for the day. Come by the INA Registration table to get one. The address of the hotel is 10100 International Dr, Orlando, FL.
Hotel Reservations: The INA Conference Hotel block is sold out but if you have not secured a hotel reservation, you can search for accommodations close by via aRes Travel.
aRes Travel is a third-party travel planner. Rates, deposits, and cancellation policies may vary and are the responsibility of the guest. Questions on hotel policies or payments made on aRes website should be directed to the aRes Reservation Center or to the hotel directly.
If you need to adjust or cancel your hotel reservation at the DoubleTree by Hilton Orlando at SeaWorld, please reach out to the INA office first in case there is someone on the waitlist we could transfer your room to. Thanks!
Hotel Map: You can find a hotel map HERE.
Schedule: As you are making your travel plans, we want to provide our full schedule so you can be sure to arrive in time for everything you want to be a part of.
Thursday is all FREE: If you have been to the INA Conference in the past, you will know that Thursday afternoon we have offered some additional workshops at an additional cost. This year we are offering some new programs for all our attendees FREE. Check out the Speed Recruiting and Round Tables below.
Round Tables: Round tables are a popular session at every conference and this year we are mixing things up and bringing them to you on Thursday afternoon at 3:30 PM EST. We will have tables with topics for nannies, ncs and business owners. The topics are still being planned and being announced on social media as they are solidified. We hope you will make plans to join us.
Saturday is PIN DAY! We will be honoring our 2023 INA Service Award Pin recipients on Saturday at lunch. If you have been awarded an INA Service Pin in the past, we encourage you to wear yours on Saturday to celebrate the professionals in our industry!
Speed Recruiting: You may have seen our Speed Recruiting events hosted every few months this past year, where we connect INA Placement Agencies with nannies and ncs who are looking for a job now or in the future. We thought that it would be exciting to bring this event to our conference so we can have a LIVE Speed Recruiting session. This will be hosted on Thursday afternoon at 1:30 PM EST.
- Agencies can register for this HERE. INA business members are now FREE
- Nannies/ncs can register HERE for free.
Just like our virtual event, each caregiver will have 10 minutes with the agencies. All participants must be registered by April 26, 2023.
Workshop Recordings: If you purchased Recording Access you can expect an email the week after the conference with links to all presentations. Unfortunately due to local laws and the University of Florida’s legal requirements, we are unable to record the following two workshops.
- Inclusive Communication: Saturday, May 6 from 10:45 from 11:45 AM EST
- The Unconscious Mind: Implicit Bias: Saturday, May 6 from 1:30 -2:30 PM EST.
You will have access to the recordings for 60 days only. You can still purchase access to these recordings through this link. You will have access to the recordings for 60 days only.
Exam: Those of you hoping to take our Nanny or NCS Credential Exam, you have one chance during the event. Sunday, May 7th at 9:00 AM. This is free for INA Members and $50 for non-members. To sign up for the Exam, use this form to register by April 25, 2023.
Headshots: We welcome RTW Photography who will be offering Professional Headshots on Friday 8AM – 4 PM and Saturday 8AM – 12PM of the conference. The cost is $40. We encourage you to reserve your time now so you don’t miss out on this opportunity. Check out the details HERE.
Guest Meal Tickets: If you have guests coming with you, and you would like them to join you at our receptions, breakfasts, and/or lunches, you will need to purchase meal tickets for them. Please note, guests are not able to join general or breakout sessions. If you did not purchase these with your original registration, they can be added at any time up to April 26 by contacting the INA office.
- $75: Opening Reception
- $40: Friday Breakfast
- $60: Friday Lunch
- $40: Saturday Breakfast
- $60: Saturday Lunch
- $75: Saturday Reception
- $340: All 6 General Sessions
Charity: This year we have selected Give Kids the World Village as our 2023 Conference Charity. This organization is focused on children and has a four star rating by Charity Navigator. Give Kids The World Village is an 89-acre, whimsical nonprofit resort in Kissimmee, Florida, that provides week-long, cost-free wish vacations to critically ill children and their families from around the world who want to visit Central Florida.
Unfortunately it has not worked out to have a Volunteer Experience with our Conference Charity on Thursday night. However, we will still be hearing from a representative of Give Kids the World Charity at our Opening Reception and encouraging our attendees to donate to the charity through our Fundraising Page.
Group Dinners: We will be setting up small group dinners on Thursday, Friday, and Saturday evenings. We have just a few dinners set up right now and are looking for hosts for a few more. Contact us at info@nanny.org if you would like to host a dinner Thursday, Friday, or Saturday night. Check out the dinner options already being hosted HERE. These options include:
- Thursday night: Del Friscos – Hosted by Kathy Webb
- Thursday night: Carrabba’s Italian Grill – Hosted by Candi Vajana
- Friday night: BJ’s Restaurant & Brewhouse – Hosted by NCSA Board Member Alicia Amerson, Stefanie Hudgins, and Celina Barnett
- Friday night Mellow Mushroom Orlando – International Drive – Hosted by Reagan Fulton
- Friday night Rocco’s Tacos & Tequila Bar: Hosted by Enginehire: Ask Us Anything
- Saturday night: Whisper Creek Farm – Hosted by Kenda Horst
Fill out this form if you want to host a dinner.
Membership Meeting: If you wish to address the Membership during the Membership Meeting, please fill out the form by 8AM EST on Saturday, May 6th.
Subject to change
Opening Reception (Hors d’oeuvres and Drinks):
- Black Bean Hummus
- California Rolls
- Smoked Chicken and Watermelon Skewers
- Maple Glazed Pork Belly Mac and Cheese
- Mini Beef Wellington
- 2 drinks each person: Wine, Beer, Soda, Water
Friday Breakfast
- Seasonal Fresh Berries
- Assorted Breakfast Pastries, Croissants, and Muffins
- Fruit Preserves, Honey and Butter
- Plain Greek Yogurt
- Dried Fruits and house-made granola
- Sliced Deli Meats
- Sliced Imported and Domestic Cheeses
- Juices, Coffee, and Tea
Friday Morning Snack
- Assortment of Donuts and Donut Holes
- House-Made Iced Coffee
- 2%, Whole, and Chocolate Milk
Friday Lunch
- Iced Tea & Coffee
- Tortilla Soup
- Mixed Green Salad Bar
- Fresh Margarita Fruit Salad
- Tortilla Chips with House-made Cilantro Salsa, Guacamole and Queso
- Mexican Shrimp Aguachiles
- Ancho Marinated Grilled Steak, Shredded Chicken Breast and Roasted Seasonal Vegetables
- Warm Soft Corn and Flour Tortillas
- Shredded Chicken Enchiladas
- Refried Beans, Black Beans and Mexican Rice
- Grated Cheese, Fresh Pico de Gallo, Sour Cream, Corn Relish, Diced Tomatoes, Shredded Lettuce, Onion and Jalapeno Cinnamon Sopapilla with Honey, Flan de Queso, Churros
Friday Afternoon Snack
- Chocolate Chip Cookies & Brownie Bites
- Assorted Flavored Popcorn
- Mini Soft Pretzels with Assorted Mustards
Saturday Breakfast
- Assorted Breakfast Pastries, Croissants & Muffins
- Fruit Preserves, Honey & Butter
- Assorted Breakfast Cereals // Whole, 2%, Non-Fat Milk
- Low-Fat Flavored & Non-Fat Plain Yogurts
- Dried Fruits & House-made Granola
- Seasonal Quiche
- Sliced Seasonal Fresh Fruit
- Orange Juice, Coffee & Tea Service
Saturday Morning Snack
- House made assorted smoothies
- Seasonal whole fresh fruit and berries
- House-made Iced Coffee
Saturday Lunch
- Iced Tea & Coffee.
- Local Field Greens and Spinach Salad Bar
- Red Bliss Potato Salad // Macaroni Salad
- Roasted Beet Salad // Chicken Salad
- Build Your Own Artisan Bread Sandwich
- Sliced Ham, Roast Beef, Sliced Chicken Breast, Smoked Turkey, Pastrami and Salami
- Cheddar, Swiss, Jack and Provolone Cheeses
- Mayonnaise, Deli Mustards, Lettuce, Tomato, Pickle and Onion
- Kettle Chips
- New York Cheesecake, Strawberry Shortcake, Chocolate Chip Cookies
Closing Reception (Hors d’oeuvres and Drinks)
- Fried Cheese Roll
- Thai Vegetable Roll
- Beef Carpaccio
- Bacon Wrapped Scallops
- Lamb Lollipops
- 2 drinks each person: Wine, Beer, Soda, Water
Roommates and Conference Guides: Those of you that signed up for help finding a roommate or requested a conference Guide, should have received an email from the office. If you are unable to find our email, please reach out to us.
Facebook Page: We encourage you to connect with other attendees through the INA Conference Attendee Facebook Group. This is the best way to share your plans for before and after the conference as well as evenings.
App: It is finally here! The INA Event App. This resource is chalk full of details at your fingertips including the chance to build your own schedule so you know where to go next, a full list of speakers and workshops, surveys, vendor options, the attendee list (those who opted in) and resources to answer your questions. It is available for Apple and Android devices. Search INA Events.
Orientation Video: New to the INA Conference? Or just want a refresher on how to navigate the event? Check out our Orientation Video for all the details you need to know.
Packing: Seasoned conference attendees will recommend you bring the following:
- A light sweater, as the rooms can become chilly
- Business Cards to pass around to the various businesses, caregivers and agencies in attendance
- Comfortable shoes. It can be a lot of walking from session to session.
Recommended Attire: Business Casual is recommended. This article can be helpful to understand what this is. We also ask that you refrain from heavy perfumes/ scents as many have allergies or sensitivities to smells and the small confines of our spaces can make it uncomfortable for some.
Photos: Photos of any part of the event are welcome but we ask that if you plan to share any photos on social media, you not tag anyone in the photo without permission. We may have an official INA Photographer walking in and out of sessions. This person will have a name badge with a designation that they are the INA Photographer. These images will be put on our website following the event and be used for future promotional purposes.
Recordings: INA retains the sole right to record (audio or video) presentations at workshops and the keynote address. Individual attendee audio or video recording is not allowed. Recording of caucuses is strictly prohibited. Anyone found to be recording an session will be asked to delete any recordings and may be asked to leave the session. You may record award speeches.
Virtual Caucus: Put these dates after the conference on your calendar so you can provide feedback to the INA Board on the conference and the INA. These are for our INA Member Conference Attendees and you should select the one that matches your INA Membership. So all Childcare Professional Members should attend the Nanny Caucus, NCS INA members should attend the NCS Caucus, and all business type members should attend the Business Caucus.
- NCS Caucus: Wed, May 10th at 7PM EST hosted by Laura Schroeder
- Business Caucus: Friday, May 12th at 3PM EST hosted by Helen McCarthy
- Nanny Caucus: Saturday, May 13th 1 PM EST hosted by Cate Matijevich
Orlando is such a great location and there is so much to do. Once the conference events are over for the day, many people want to get out of the hotel. Here are some options you might want to consider but feel free to plan your own thing.
Friday Household Staffing Party: Our Grant Sponsors, Household Staffing is providing our attendees with a fun and exciting party on Friday night for anyone that wants to continue the fun. Join them for the Magical Game Show Evening Blast on Friday, May 5th from 6-9PM EST. The event is at Maggiano’s Little Italy, which is just 5 minutes from the INA Conference Hotel. The cost is just $30 per attendee if you purchase ahead of time and $40 at the door. It includes dinner, two raffle tickets, and an appetizer buffet with premium and imported spirits, beer, and wine selections.
Saturday Tickets to Universal Studios: We are ending our conference a bit earlier on Saturday so you can plan to do some sightseeing. Universal Studios has a half-day rate that you can take advantage of if you would like. Here is a link where you can get these half-day tickets for just $79.
Facebook Page: We encourage you to connect with all attendees through the INA Conference Attendee Facebook Group. Being a part of this group will help you connect with other virtual attendees and those in-person.
Live-Stream: We have some exciting news. While most of our workshops will be provided to you via pre-recording the morning the session is scheduled, we will be live streaming not only our General sessions (Nanny of the Year, Service Award Pin, and Business Meeting) we will also be live streaming all our DEI (Diversity, Equity, and Including) sessions! You will be granted access to these at the times they are on the schedule. Please check that out so you can make plans to be there live.
Most of the DEI workshops will also be recorded and made available after the event but the exception to this is two of our workshops presented by the University of Central Florida. Due to local laws and the university legal requirements, we are unable to record this information. If you want to attend these two workshops the only way to do that is to tune into the live stream of them on:
- Inclusive Communication: Saturday, May 6 from 9:00AM to 10:00AM EST
- The Unconscious Mind: Implicit Bias: Saturday May 6 from 10:45 -11:45 AM EST.
Virtual Caucus: Put these dates after the conference on your calendar so you can provide feedback to the INA Board on the conference and the INA. These are for our INA Member Conference Attendees and you should select the one that matches your INA Membership. So all Childcare Professional Members should attend the Nanny Caucus, NCS INA members should attend the NCS Caucus, and all business type members should attend the Business Caucus.
- NCS Caucus: Wed, May 10th at 7PM EST hosted by Laura Schroeder
- Business Caucus: Friday, May 12th at 3PM EST hosted by Helen McCarthy
- Nanny Caucus: Saturday, May 13th 1 PM EST hosted by Cate Matijevich
Charity: This year we have selected Give Kids the World Village as our 2023 Conference Charity. This organization is focused on children and has a four star rating by Charity Navigator. Give Kids The World Village is an 89-acre, whimsical nonprofit resort in Kissimmee, Florida, that provides week-long, cost-free wish vacations to critically ill children and their families from around the world who want to visit Central Florida.
Help us reach our $1000 fundraising goal for this amazing organization, by donating through this link right now.
Power: We have a limited number of tables that we are able to provide powers to this year. If you need power for your table, please be sure to let me know by Monday, April 3, 2023, so I can ensure you will have access to it.
Shipping to hotel: Supplies may be shipped to
Double Tree Hilton at Seaworld
Atten: INA – [Your Name]
10100 International Drive
Orlando, FL 32821
All packages are subject to the following flat rate fees.
Weight | Regular Price | INA Discounted Price |
0-5 lbs | $14.00 | $10.00 |
6-10 lbs | $18.00 | $12.50 |
11-20 lbs | $28.50 | $18.75 |
21-30 lbs | $42.00 | $37.50 |
31-50 lbs | $57.50 | $37.50 |
51-75 lbs | $78.50 | $56.25 |
*Contact the Shipping Department for anything larger than 75 lbs
Packages should not arrive before April 29th. If they arrive earlier than that they are subject to a holding fee of an additional $5 a day if they are under 25lbs and $10 a day over 25lbs!
The hotel has told us that there are no additional fees to have your boxes brought from the shipping department to your room or the vendor area. If you have any questions or concerns you can reach out to the hotel UPS department at store6403@theupsstore.com.
Virtual Table: We will continue the Virtual Vendor Table this year as we did in 2022. New this year is a Conference App where attendees can check out info about the conference. There will be a place to add vendor information. If you have a special for the weekend or any other details you want us to add to your listing on both the Website and the App.
Giveaways: Giveaways are a great way to attract attendees to your table and gather valuable info such as email and interest. If you would like to offer a giveaway and do the drawing on Saturday at our Closing Reception, we will need to know by Friday at 4PM so we can add you to the timeline for the reception.
Swag: This year we will be giving all attendees a Conference Bag provided by one of our sponsors. However, rather than having our vendors provide something before the conference to put in this bag, we will be encouraging our attendees to visit your booth for any “swag” you are giving away.
General Table
Tables are 6×3 with a black table cloth
Each table will have 2 chairs provided.
Please do not tack or tape anything to the walls.
Reminder to let me know if you will require power for your booth.
Set-up: The vendor tables will be in the lobby outside Royal in the Conference Center of the DoubleTree by Hilton Orlando at Seaworld. You can set up on both Friday and Saturday at 7:00 AM. This is a public area so you will not want to leave anything valuable at that table. Breakfast starts in a nearby room at 8:00 AM. There will be network breaks both days, focusing on our attendees visiting you all at the vendor tables. When you arrive after 7AM on Friday, you will look for the table with your company name on it.
Vendor attendance giveaway: We will be offering $50 in cash to 4 individuals who visit all of our vendors. We will give you a pack of stickers, and as attendees come around to the tables, we ask that you put a sticker over your name on the card. Please don’t leave these stickers on the table if you are not present.
Takedown: On Saturday, the final sessions of the day start at 1:30 PM, and things will likely be quiet after that point. This will be a good time to begin taking down your table.
Return shipping: The hotel has a UPS that can help you with return shipping if needed after the event. Please refer to their policies for prices and costs associated with this.
Hand outs: Please send a PDF hand out that will go along with your presentation to me by April 25, 2023. This can be a simple outline or list of resources or even just a PDF of your slides. We will not be printing these but they will be made available to all attendees through a shared Google Drive.
Recordings: Please make plans to have the recording of the content of your presentation completed by April 25th as well. If you would like to make plans to record it with me via Zoom, please let me know and I can set up a call with you in late March or early April. Otherwise, you can record it on your own, then send it to me. I find that Dropbox is a good way to share large files like that.
Session: Please arrive in the room of your presentation at least 15 minutes before the scheduled time in order to get set up, meet the moderator and fix any potential issues. There will be projectors, microphones, and flip charts with markers in each room this year. If you requested extra room to move around, we will try our best to accommodate but cannot guarantee the room will be set up for that.
Payment: If your Speaker Agreement included a reimbursement or honorariums, please note that we will need an invoice from you in order to process the request. Those can be sent in before the conference (by April 25th) and I can have a check ready for you or you can send them following the conference and they will be paid through our billing. It is up to you.